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Kids and Teens 519 Global Outreach Policies
Important
Information About Trip Prices
Airline Deposit
Your non-refundable deposit of $250 must be paid at the time of your
application. This will guarantee space on the airline and allow Kids & Teens
519 Global Outreach action to negotiate the lowest possible airfare. If your
deposit is not included with your application, your application cannot be
processed. There are no exceptions to this policy____(STTM initials).
Final
Payment for the Outreach
The balance of the trip price is due to Kids & Teens 519 Global Outreach 30
days prior to departure. Three-quarters of the total trip price is due to Kids
& Teens 519 Global Outreach 60 days before departure; the total trip cost must
be turned in to Kids & Teens 519 Global Outreach 30 days prior to leaving.
Kids & Teens 519 Global Outreach faces financial deadlines from airlines,
hotels, and national Christian leaders. No one will be allowed to participate
if full payment has not been received 30 days prior to departure____(STTM
initials).
Cancellation Policy
Should you commit to an outreach and then decide not to go, cancellation
penalties will apply. In many cases, these penalties are imposed by the
airline industry, not Kids & Teens 519 Global Outreach.
Your deposit is non-refundable in all cases. Due to
IRS stipulations, contributions are non-refundable in the event of
cancellations. Any money remaining following the deduction of airline costs
and administrative fees 10% of the overall trip cost i.e. if the trip cost is
$2400 then the administrative fee would be $240 and $250 for the deposit a
total of $490 ___(STTM initials), but can be held over for one calendar year
to be used toward another Kids & Teens 519 Global outreach, camp or short term
trip.
Specific Departure Cities
Trip prices are based on flights departing from a limited number of cities
within the Western, Central, and Eastern United States. Actual departure
cities will vary according to the carrier company's flight schedules and
routes. While Kids & Teens 519 Global Outreach endeavors to maintain the
quoted prices, add-on flights may be necessary_____ (STTM initials). For
information on departure cities for specific trips, contact the Kids & Teens
519 Global Outreach office.
Typical Departure Cities
The cities listed below are not guaranteed departure points and are intended
only as indicative of typical trip arrangements. For information on actual
departure cities for specific trips, contact the Kids & Teens 519 Global
Outreach office.
Western United States
Los Angeles, San Francisco, Seattle, Phoenix, Denver, Salt Lake City.
Central United States
Dallas, Houston, Chicago, St. Louis, Minneapolis, Memphis.
Eastern United States
Miami, New York, Boston, Washington DC/Baltimore, Atlanta, Charlotte, Orlando.
To All Trip Participants
Kids & Teens 519 Global Outreach team trips are for the ministry of the Gospel
of Jesus Christ and His Church. Sightseeing and shopping will be permitted
only if they coincide with the team's main purpose, and these may be canceled
if they are not deemed convenient due to travel considerations, inadequate
time or if they would hinder ministry.
Trip costs are based on fall 2010-11 prices and are subject to change.
The IRS stipulates that all application
fees and contributions are non-refundable. Therefore, all donations received
by Kids & Teens 519 Global Outreach go toward other projects and
administrative expenses____(STTM initials).
To receive a tax deduction, the IRS stipulates that the donor must release
control of the money donated to the not-for-profit organization. For this
reason, money cannot be refunded and cannot be designated to a person. The
individual will be a fund-raiser and will get credit for raising the funds
equal to the price of the trip. If an individual is unable to participate in a
Kids & Teens 519 Global Outreach trip, the funds he/she has raised, less
incurred expense and administrative fees, will be credited to his/her account
for one year____(STTM
initials).
In the event of any political, natural or missions-related crisis, Kids &
Teens 519 Global Outreach reserves the right to redirect teams to concurrent
outreaches in another location, or to cancel the trip. If a trip is canceled
for any reason, Kids & Teens 519 Global Outreach reserves the right to
reassign team members to another trip of comparable expense at a later
date___(STTM initials).
Conduct, dress, and Christian lifestyle for the team are regulated by Kids &
Teens 519 Global Outreach. Accepted applicants will receive a detailed
explanation of these in their packet of information. It is required that all
team members, leaders and staff adhere strictly to Kids & Teens 519 Global
Outreach’s policies, and disobedience will result in dismissal, without refund
or reimbursement.
If dismissed, the individual will be flown home at his or her own
expense___ (STTM initials).
Team members, leaders and staff serve at their own risk. Kids and Teens 519
Global Outreach is not liable in the event of sickness, accident, death or
terrorist acts or for transportation or any other expense involved with the
events listed. But does require trip insurance so part of the expenses are
taken care of. The Kids & Teens 519 Global Outreach trips may require
intensive physical activity such as hiking, extended walking and strenuous
choreography. All participants must be in good physical and mental condition.
A physical exam and reference from a doctor may be required___(STTM initials).
A Note to Legal Guardians of Minors on
Kids & Teens 519 Global
Outreach
Trips
Team
Leaders
Depending on your group's travel arrangements, Kids & Teens 519 Global
Outreach may appoint your team leader. These leaders are experienced in
cross-cultural ministry and will be responsible for the daily process of
ministry, schedule, and team organization. Large teams will be broken up into
smaller groups, and supervised by co-leaders.
Safety
Factors
Safety is a priority for all Kids & Teens 519 Global Outreach teams. Kids &
Teens 519 Global Outreach is continually monitoring the conditions of the
countries to which we send teams. We check regularly with the
Department of State and with our in-country contacts to carefully assess
the political and social environment before travel occurs. In the event travel
is not advised, teams will be reassigned to a different country or another
short term trip___(STTM initials).
Teens are required to be in an approved group of Kids & Teens 519 Global
Outreach team leaders or co-leaders, that includes their adult leader, any
time they are outside the housing complex.
Should a teen leave the housing complex alone, with a under aged
minor under 18 , or without specific permission, he or she will be dismissed
from the outreach and flown home at his or her own expense___(STTM initials).
Short term
trip group members will also not be allowed with the opposite sex alone or
with a minor alone for any reason. Definition of alone is being out of sight
of their team. Should a member of the team be with a member of the opposite
sex alone or with a minor under 18 including nationals we are the guests of he
or she will be dismissed from the outreach and flown home at his or her own
expense___ (STTM initials).
Signed Kids
&
Teens 519
_____________________________________
Signed Short term trip leader
____________________________________
Signed Short term trip member
___________________________________
Signed legal guardian of trip member
under 18
_________________________
